Materials Coordinator - Well Operations

 

Job Title	Materials Coordinator - Well Operations	Work Schedule	Sunday – Thursday 8:30 – 17:00
Department	Supply Chain	Work Location	HKN Syria Fields, Al-Hasakah, Syrian Arab Republic with regular visits to the drilling / well sites
Reports to	Materials & Logistics Team Lead (solid line); dotted line to Drilling Superintendent	Start Date	To be confirmed
Subordinates	Not Applicable	Application Deadline	November 21, 2026
Contract Type	Open Contract	Other details	Three months’ probation

 

About Us:

HKN Syria Ltd. is a privately held, independent oil and gas company operating in the Syrian Arab Republic. HKN Syria operates the Suwaydiya, Rmeilan, Alyan, Karatchuk, Sazaba, Laylak, Hamzeh, and Oudeh fields and is comprised of 1,189 km². The fields share an Upper Cretaceous carbonate reservoir system, with the fractured "Massive" limestone as the principal producing horizon, with more than 2,100 wells mapped across the concession.

 At HKN, our strength lies in our highly experienced, diverse team, whose professionals bring insights from working across 80+ countries. We are committed to building a culture deeply rooted in our Core Values, which include Integrity, Respect, Commitment, Excellence, and Teamwork.

 

Position Summary   

This Position acts as the main interface between HKN Syria Ltd.’s (“HKN”) Well Operations team and the main warehouse, ensuring the timely availability, accurate recording, and delivery of materials required for drilling and well activities. Manages stock control and material tracking, ensuring physical inventory and system records remain aligned and visible to the operations team. Supports quality assurance by coordinating QA/QC inspections of incoming materials and following up with vendors to ensure compliance with required standards. Additionally, coordinates material orders and requests end-to-end, from identifying requirements and checking existing inventory to following up on deliveries, receiving materials, and arranging their issuance to rigs or well sites.

 

Main Duties & Responsibilities

Warehouse Interface & Order Coordination

●        Serves as the single point of contact between Well Operations (in particular Drilling) and the main warehouse for material requests, issues, returns, and stock enquiries.

●        Collects and consolidates material requirements from drilling and well-operations teams ahead of planned activities, and communicates them clearly to the warehouse and the Materials & Logistics team.

●        Before any new purchase is initiated, checks whether the required items are available in HKN’s existing inventory (150,000+ line items), supporting the Materials Data Entry Administrator and the requesting teams.

●        Prepares and progresses material requisitions for items not available in stock, and tracks the resulting purchase orders and deliveries through to receipt, escalating delayed or at-risk items to the Materials & Logistics Team Lead and the Drilling Superintendent.

●        Coordinates the dispatch of materials from the main warehouse to rig and well sites together with the warehouse and transport teams; prepares pick lists and issue / delivery documentation, and confirms receipt at destination.

●        Supports the receipt of incoming materials by checking deliveries against purchase orders and packing lists, and raising Overage, Shortage, and Damage Reports (OSDR) where required.

 

QA / QC Coordination

●        Coordinates QA / QC for incoming materials, ensuring vendors adhere to the required specifications, standards, and purchase order requirements whenever materials are received.

●        Confirms that required quality documentation (e.g., material certificates, certificates of conformity, test reports, and inspection records) is received with each delivery and checked against the purchase order before materials are accepted into stock.

●        Works with the warehouse and the relevant technical / engineering and QA / QC personnel to arrange inspections of incoming materials where required, and keeps inspection results on record.

●        Identifies non-conforming, damaged, or incorrect items on receipt; ensures they are segregated and clearly tagged (e.g., as quarantined or on hold); and raises non-conformance reports with the vendor and the Materials & Logistics team.

●        Follows up with vendors on corrective actions, replacements, or returns, and tracks each issue through to closure.

●        Maintains records of vendor quality performance (rejections, delays, documentation gaps) and reports recurring issues to the Materials & Logistics Team Lead and the Drilling Superintendent.

 

Stock Control

●  Maintains an accurate, up-to-date view of stock levels for drilling and well-operations materials (e.g., casing and tubulars, wellhead equipment, drilling consumables, chemicals, and spare parts).

●      Carries out or coordinates regular cycle counts and reconciliations of physical stock against system records, investigates discrepancies, and ensures corrections are made in line with HKN’s Material Management Procedures.

●        Monitors consumption trends, minimum stock levels, and upcoming drilling plans; flags low-stock, critical-spare, slow-moving, and surplus items, and recommends re-order quantities and timing.

●     Works with warehouse staff to ensure materials are correctly identified, labelled, and located so they can be found and issued quickly.

 

Material Tracking

●     Tracks materials from warehouse issue through to use at the rig or well site and, where applicable, return — keeping a clear record of what was issued, to which well, rig, or job, and its current location and status.

●     Tracks returnable, rental, and high-value items to ensure they are returned to the warehouse or properly accounted for.

●     Reconciles materials issued against actual usage and arranges the return of unused materials to the warehouse.

● Maintains organized stock registers, trackers, issue and return documents, and correspondence in HKN’s shared systems.

 

Reporting, HSE & Other Duties

●      Produces regular stock and material-status reports for Well Operations, including a look-ahead of material requirements against the drilling schedule.

●        Prepares journey management documentation for material movements to rig and well sites, in line with HKN’s Journey Management and HSE requirements and the Land Transportation Safety Recommended Practice (Report 365).

●     Promotes and adheres to HKN’s safety requirements for all warehouse, yard, and well-site activities.

●  Any other tasks identified by the Materials & Logistics Team Lead or the Drilling Superintendent.

 

Minimum Qualifications

Required:

●     Local position: Syrian national with the right to work in Syria, based in (or willing to be based in) the Al-Hasakah area.

●  Minimum of three (3) to five (5) years’ experience in stock / inventory control, warehousing, materials management, or logistics, ideally within oil & gas or drilling operations.

●      Bachelor’s degree or diploma in supply chain, logistics, business, engineering, or a related field — or equivalent practical experience.

●    Sound working knowledge of stock control practices, including goods receipt and issue, cycle counting, stock reconciliation, and minimum / maximum stock levels.

●     Strong organizational and follow-up skills, with the ability to track multiple material requests, orders, and deliveries at the same time.

●     Highly organized and detail-oriented, with a high standard of accuracy in data entry and record keeping.

● Clear communicator, able to work effectively with warehouse staff, drilling supervisors, engineers, and procurement colleagues.

●    Fluent in Arabic with good working English (spoken and written); .

●    Proficient in Microsoft Office (Excel, Outlook, Word), with strong Excel skills for tracking and reporting.

● Willing and able to work 8 hours/day, 5 days/week, with regular visits to warehouses, yards, and well sites.

 

Preferred:

●     Experience handling drilling or well-operations materials (e.g., tubulars, wellhead equipment, drilling consumables, chemicals).

●        Familiarity with materials management / ERP systems.

●  Awareness of QA / QC and material inspection requirements for oilfield materials (e.g., material certification, inspection and test records).

●        Prior experience with international operators or IOCs in Syria or the wider region.

●        Awareness of HSE and journey management requirements for material movements.

 

Physical Requirements

●    Primarily an office-based role in the main warehouse, with regular visits to other warehouses, yards, and rig / well sites to verify stock and track materials.

●    Must be able to walk and work in warehouse and yard environments, wear required PPE, and tolerate travel on varying roads and environmental conditions.

●May occasionally be required to adjust working hours, as agreed with the Drilling Superintendent, to support urgent drilling requirements.

●        Must be in good general health, with no conditions preventing occasional field travel.

 

 

Team Flexibility & Cross-Training

The Materials & Logistics Department for HKN Syria is a small, newly established team. Every member of the team — including this position — is expected to remain flexible, assist wherever needed, and be cross-trained across the other positions in the department so that HKN’s operations can continue smoothly during absences, leave rotations, or periods of high workload.