HR Administrator

 

Job Title	HR Administrator	Work Schedule	Sunday – Thursday 8:30 – 17:00
Department	Human Resources Department	Work Location	Office Based – Rmelan with visits to field located within its concession in Al-Hasakah Governorate
Reports to	HR Coordinator	Start Date	To be confirmed
Subordinates	Not Applicable	Application Deadline	October 16, 2026
Contract Type	Open Contract	Other details	Three months’ probation

 

About Us:

HKN Syria Ltd. is a privately held, independent oil and gas company operating in the Syrian Arab Republic. HKN Syria operates the Suwaydiya, Rmeilan, Alyan, Karatchuk, Sazaba, Laylak, Hamzeh, and Oudeh fields and is comprised of 1,189 km². The fields share an Upper Cretaceous carbonate reservoir system, with the fractured "Massive" limestone as the principal producing horizon, with more than 2,100 wells mapped across the concession.

 At HKN, our strength lies in our highly experienced, diverse team, whose professionals bring insights from working across 80+ countries. We are committed to building a culture deeply rooted in our Core Values, which include Integrity, Respect, Commitment, Excellence, and Teamwork.

 

Position Summary   

HR Administrator provides support for various HR functions, including recruitment and onboarding, employee records management, medical insurance, learning and development, attendance and leave records, policy implementation and general administrative duties. This position requires a detail-oriented individual with excellent organizational skills and the ability to handle sensitive information confidentially.

 

Main Duties & Responsibilities

Recruitment & Onboarding:

·         Assist with maintaining and updating the recruitment log daily.

·         Assist in the recruitment process, including job postings, resume screening, and scheduling interviews.

·         Collect employee documents from employees/new joiners as required.

·         Distribute HR-related documents, such as employment contracts, offer letters, and policy updates.

 

Medical Insurance:

·         Maintain the employee medical insurance database including enrolment/unenrolment of staff as well as insurance claims.

·         Follow up on denied or unpaid claims, investigate reasons for denials, and resubmit claims as necessary.

·         Obtain pre-authorization for procedures and treatments as required.

·         Act as a liaison between the healthcare provider and employee to resolve claim issues.

·         Maintain up-to-date knowledge of insurance policies, coverage limits, and billing requirements.

 

 

Learning and Development:

·         Assist in coordinating training programs, workshops, and orientation sessions, including scheduling, venue or virtual platform bookings, invitations, and reminders.

·         Maintain the training calendar and employee training records, tracking attendance, completion status, and certifications.

·         Prepare and distribute training materials, attendance sheets, and feedback forms, and compile feedback into summary reports for the HR team.

·         Track expiry dates for mandatory training and certifications, and send timely reminders to employees and managers.

·         Liaise with external training providers for quotations, bookings, and logistics, and assist with processing related invoices and expenses.

·         Assist in gathering training needs through surveys and feedback, and support the HR team in preparing the annual training plan.

 

Employee Relations:

·         Act as the first point of contact for employees and line managers on HR matters, including policies, employment terms, leave, and benefits.

·         Receive, document, and follow up on employee concerns and grievances in a fair, timely, and confidential manner, escalating complex or sensitive cases to the HR Coordinator.

·         Conduct regular site visits and employee check-ins to monitor morale and working conditions, and share feedback and emerging trends with the HR team.

·         Support employee engagement, recognition, and internal communication initiatives across the field sites.

 

Employee Records & Administrative Duties:

·         Generate offer letters, employment contracts, and employment verification letters.

·         Manage employment ID cards for all staff.

·         Maintain and update employee records (hard/soft copy), including personal and employment documents.

·         Provide administrative support to the HR department, including scheduling meetings and preparing reports.

·         Assist with special HR projects and initiatives as assigned.

·         Additional HR related tasks will be added to the role as the employee begins to gain experience & knowledge to ensure continuous development.

 

Minimum Qualifications

Required:

·         Working proficiency in English sufficient to prepare reports and correspond with international stakeholders

·         2-3 years of Administrative HR experience in the oil and gas industry is required.

·         University degree in Business Administration, Human Resources or relevant field.

·         Good knowledge of Outlook, Excel, Word & PPT is required.

·         Must be highly organized & detail oriented.

·         Great interpersonal skills and positive attitude.

·         Willingness to learn.